Step-by-Step Guide to Prepare Balance Sheets under Schedule VI

Step-by-Step Guide to Prepare Balance Sheets under Schedule VI

Setting up a Balance Sheet is a fundamental errand for organizations as it gives a depiction of their monetary situation at a particular moment. In India, organizations are expected to set up their asset reports as per the Organizations Act, 2013, and keep the rules illustrated in Schedule VI of the Demonstration. This rule guarantees consistency and equivalence of fiscal summaries. To assist you with understanding the Step-by-Step course of setting up a Balance Sheet under Schedule VI, the accompanying aide will furnish you with an outline of the key advances included. 

Significance of Schedule VI in preparation of the Balance Sheet:

The significance of setting up a Balance Sheet under Schedule VI can be summed up as follows:

  1. Administrative consistence: It guarantees adherence to legitimate necessities and monetary revealing principles.
  2. Monetary evaluation: It gives an unmistakable perspective on an organization’s monetary well-being and assists partners with surveying dissolvability and liquidity.
  3. Monetary examination: It fills in as a reason for dissecting execution, distinguishing patterns, and pursuing informed choices.
  4. Financial backer certainty: Precise asset reports upgrade trust and draw in financial backers by exhibiting straightforwardness.
  5. Navigation: It helps the board with asset allotment, venture choices, and obligations to the executives’ systems.
  6. Lawful commitments: Consistence with Schedule VI rules evades punishments and legitimate outcomes.
  7. Straightforwardness and exposure: It gives significant data on bookkeeping arrangements, chances, and related-party exchanges.
  8. In general, setting up a Balance Sheet under Schedule VI is essential for consistency, monetary assessment, direction, and keeping up with  straightforwardness. 

Overview of Step-by-Step Guideline:

The accompanying Step by Step guide will take you through the most common way of preparing Balance Sheets as per Schedule VI. 

Step 1: Accumulate Monetary Data

Begin by gathering all the fundamental monetary data expected for asset report readiness. This incorporates budget reports like the pay proclamation, income articulation, and preliminary equilibrium. Guarantee that all exchanges are appropriately recorded and ordered. 

Step 2: Grasp Schedule VI

Find out about the rules illustrated in Schedule VI. Appreciating the prerequisites and standards connected with resource arrangement, obligation classification, value portrayal, and exposure standards is pivotal. This understanding will act as an establishment for precise Balance Sheets planning.

Step 3: Characterize Resources and Liabilities

Cautiously investigate and characterize resources and liabilities considering the prerequisites of Schedule VI. Separate current and non-current resources and liabilities, guaranteeing everything is set in the fitting classification. Consider the measures given in Schedule VI for precise characterization. 

Step 4: Worth Resources and Liabilities

Decide the fair worth of resources and liabilities. Utilize proper valuation strategies, considering the idea of everything. For instance, land and structures might be esteemed at the authentic expense or honest assessment, while inventories might be esteemed at a lower cost or net feasible worth. Keep Schedule VI rules to guarantee consistency and precision in valuation.  

Step 5: Work out Investors' Value

Work out investors’ value by considering the different parts like offer capital, holds, and amassed benefits. Guarantee that all pertinent valuable things are fittingly included and introduced in the accounting report. Observe the rules determined in Schedule VI for the reliable and straightforward portrayal of investors’ value.

Step 6: Present the Asset report

Design the asset report as per Schedule VI necessities. Follow the endorsed design and guarantee that all vital data is incorporated. Focus on divulgence necessities, including a particular note to the budget summaries. Present the Balance Sheets in a reasonable and coordinated way for simple perception. 

Step 7: Survey and Settle

Completely survey the Balance Sheets to check their precision and consistency with Schedule VI. Cross-really look at the figures, characterizations, and revelations to guarantee consistency and adherence to the rules. Make any vital changes or rectifications and look for proficient help whenever required. When you are positive about the precision and consistency of the Balance Sheets, finish it for details.  

By following this step-by-step guide, you can really plan Balance Sheets under Schedule VI rules. Make sure to remain refreshed with any modifications or alterations to Schedule VI to guarantee continuous consistency with the most recent guidelines.

Purpose of the Blog:

The fundamental motivation behind composing a blog on setting up Balance Sheets under Schedule VI effectively educates users, gives consistency help, improve on complex ideas, offer down-to-earth application direction, and make a significant asset for reference and correction.

Welcome to our concise guide on preparing balance sheets under Schedule VI. We will walk you through the step-by-step process of creating accurate and informative balance sheets of a company using the standardized format prescribed by the Companies Act in India. Whether you’re an accountant, business owner, or simply interested in financial statements, this guide will provide you with the necessary knowledge and tools to navigate balance sheet preparation under Schedule VI.

Gathering Financial Information:

Accurate financial information is crucial for balance sheet preparation under Schedule VI. It provides a true and fair view of a company’s financial position, enabling stakeholders to make informed decisions. Investors, creditors, and management rely on accurate balance sheets to assess financial health, solvency, and performance. It fosters transparency, trust, and regulatory compliance while supporting strategic decision-making. In summary, accuracy in financial information is vital for reliable balance sheets under Schedule VI.

To prepare a balance sheet of a company under Schedule VI, following these steps will help you gather the relevant data and prepare an accurate balance sheet under Schedule VI:

  • Collect financial statements, including the income statement and statement of cash flows.
  • Obtain the trial balance, summarizing all accounts and balances.
  • Review and verify account balances for accuracy and classification.
  • Gather supporting documents like bank statements, invoices, and contracts.
  • Reconcile accounts, ensuring consistency between statements and documentation.
  • Classify assets and liabilities into current and non-current sections.
  • Determine equity, considering retained earnings and share capital.
  • Ensure compliance with Schedule VI guidelines and formats.
  • Review the balance sheet for accuracy and completeness.
  • Finalize the balance sheet, reflecting the company’s financial position.

To ensure an accurate and complete balance sheet of a company under Schedule VI the following tips will help to achieve accuracy and completeness in your Schedule VI balance sheet:

  • Maintain meticulous bookkeeping.
  • Regularly reconcile accounts and verify supporting documents.
  • Classify assets and liabilities correctly.
  • Adhere to Schedule VI guidelines.
  • Seek professional guidance if needed.
  • Conduct internal reviews for accuracy and consistency.
  • Stay updated on regulatory changes.
  • Exercise due diligence and attention to detail.

Add Your Heading Text Here Classifying and Grouping Assets and Liabilities:

Under Schedule VI of the Companies Act, assets and liabilities on a balance sheet should be classified. The respective data need to be classified as follows:

Current Assets: Expected to be converted into liquidated within one year.

Non-Current Assets: Long-term assets are not expected to be liquidated within one year.

Miscellaneous Expenditure: Expenses incurred during formation or expansion are treated as assets.


Current Liabilities: Obligations expected to be settled within one year.

Non-Current Liabilities: Long-term obligations are not expected to be settled within one year.

Shareholders’ Equity: Residual interest in assets after deducting liabilities.

These criteria ensure a clear and organized presentation of a company’s financial position.

To prepare a balance sheet under Schedule VI, classifying and grouping items based on their nature, function, or relevant criteria is also very important. The below steps ensure a clear and organized balance sheet presentation in compliance with Schedule VI.

  • Identify items: Determine the assets, liabilities, and shareholders’ equity items to include.
  • Choose criteria: Select criteria like nature or function for classification.
  • Classify: Categorize items as current or non-current based on the chosen criteria.
  • Group assets and liabilities: Organize items into categories like current assets, non-current assets, current liabilities, and non-current liabilities.
  • Present shareholders’ equity: Include components such as share capital, reserves, and retained earnings.

A few examples help in understanding the classification and presentation of items in a balance sheet under Schedule VI.

Asset Classification:

Current Assets: Cash, accounts receivable, inventory.

Non-Current Assets: Property, plant, equipment.

Liability classification:

Current Liabilities: Accounts payable, short-term loans.

Non-Current Liabilities: Long-term debt, deferred tax liabilities.

Shareholders' equity presentation:

Share Capital: Common stock, preferred stock.

Reserves: Retained earnings, capital reserves.

Calculation of Key Financial Figures:

Calculation of totals, subtotals, and ratios required for the balance sheet is an utmost priority

To calculate balance sheet totals, subtotals, and ratios-

  • Add all assets for the Total Assets.
  • Sum up liabilities for the Total Liabilities.
  • Calculate Total Shareholders’ Equity by adding equity components.
  • Calculate subtotals and ratios
  • Working Capital: Subtract current liabilities from current assets.
  • Current Ratio: Divide current assets by current liabilities.
  • Debt-to-Equity Ratio: Divide total debt by total shareholders’ equity.
  • ROA (Return on Assets): Divide net income by total assets.
  • ROE (Return on Equity): Divide net income by shareholders’ equity.
  • EPS (Earnings per Share): Divide net income by average outstanding shares.
  • Gross Profit Margin: Divide gross profit by net sales.
  • Ensure accurate financial information is used for these calculations.

The current ratio and debt-to-equity ratio are significant financial figures when preparing a balance sheet under Schedule VI. The current ratio indicates liquidity and the ability to cover short-term debts, while the debt-to-equity ratio shows financial risk and capital structure. These figures help stakeholders assess a company’s financial health and make informed decisions.

  • Review financial statements carefully.
  • Follow accounting standards.
  • Classify assets and liabilities correctly.
  • Double-check calculations.
  • Verify balances with supporting documentation.
  • Maintain consistent presentation.
  • Reconcile with previous periods.
  • These tips help ensure accuracy and avoid common errors.

Presentation and Disclosure:

The prescribed format for balance sheets under Schedule VI is a standardized layout for presenting a company’s financial position. It categorizes assets, liabilities, and shareholder’s equity in a specific order, promoting consistency and transparency in financial reporting.

The presentation and disclosure requirements for each section of a balance sheet under Schedule VI involve following the guidelines set by the Companies Act. These guidelines specify how different categories should be presented and disclosed, ensuring transparency and compliance in financial reporting.

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