Setting up a business in India can be a daunting task for those unfamiliar with the local laws and regulations. One of the most important steps in setting up a company is registering your office in India. It’s essential to register your office to ensure that you are legally protected and can conduct business transactions without any legal hassles. However, as your business grows, you may need to change or update your registered office address. In this article, we will discuss how to go about changing your registered office in India and the key considerations that need to be kept in mind while doing so.
What is a registered office?
A registered office is the place where a company’s legal documents are kept and where it conducts its correspondence. The registered office must be situated in the state in which the company is incorporated. The address of the registered office is typically listed on a company’s website and in its annual report.
Why would you want to change your registered office?
There are many reasons why you might want to change your registered office in India. Perhaps you’ve relocated your business and need to update your records, or maybe you’re changing the structure of your company and need to reflect that in your registered office address. Whatever the reason, changing your registered office is a relatively simple process that can be completed online with the help of your e-filing expert.
Three reasons why you might want to change your registered office in India:
1. You’ve relocated your business: If you’ve moved your business to a new premise, you’ll need to update your registered office address. This can be done easily online.
2. You’re changing the structure of your company: If you’re changing the structure of your company (e.g. from a sole proprietorship to a partnership), you’ll need to update your registered office address to reflect this. Again, this can be done easily online.
3. You need to update your records: If any of your contact details have changed (e.g. your email address or phone number), you’ll need to update them on your registered office record. This can also be done online with the help of your e-filing expert.
The process to changing registered office
The process of changing your registered office in India is relatively simple and straightforward. The first step is to notify the Registrar of Companies (ROC) of your intention to change your registered office. This can be done by filing a notice with the ROC, which must be signed by the director or director’s authorized representative.
Once the ROC has been notified, you will need to publish a notice of the change in at least two newspapers – one local and one national. This notice must contain certain information about the change, such as the current registered office address and the new registered office address. It must also state that any objections to the change should be sent to the ROC within 30 days from the date of publication of the notice.
After publishing the notice, you should file a declaration with the ROC confirming that the requirements have been met. Once this has been done, your registered office will be changed and you will be required to maintain records at both your old and new addresses until such time as you notify the ROC of your intention to discontinue use of your old registered office address.
Things to keep in mind when changing your registered office
There are several things to keep in mind when changing your registered office in India. First, you will need to notify the Registrar of Companies (ROC) of your new address. You will also need to update your company’s articles of association and memorandum of association to reflect the change in address. Additionally, you will need to update any licenses or permits that are associated with your company’s registered office. Finally, you should inform your shareholders, creditors, and other stakeholders of the change in address.
In conclusion, changing your registered office in India is an important step that requires careful consideration. It’s essential to ensure you understand the legal requirements and regulations related to changing a registered address, as well as any fees or taxes associated with it. With the right processes and procedures in place, a successful move of your registered address can be made without experiencing major disruption or delays. If you need more help on this topic, please contact an e-filing expert today.